Billing Software for Therapists
Built for PT, OT & ST Home Health Agencies.

Auto-build invoices from submitted visits, run 1099 contractor payroll from the same data, and deliver everything through a HIPAA-compliant portal. The billing software for therapists who run home health staffing agencies — therapist billing software for the contract therapy model, not the insurance-claims model.

30-day free trial  ·  No credit card  ·  Setup in under 10 minutes

Two Very Different Meanings of "Billing Software for Therapists"

Search "billing software for therapists" and you'll get pages of results for tools built to submit insurance claims — Medicare remittances, Medicaid authorizations, ERA posting, clearinghouse integrations. If you run a physical therapy, occupational therapy, or speech therapy staffing agency, none of that is what you need.

You're not billing insurance. You're billing the home health companies that contract your therapists. That's a completely different workflow — and most therapy billing software isn't built for it.

Before evaluating any tool, it helps to understand that "billing software for therapists" describes two entirely different markets:

Insurance Billing Software

Built for therapy clinics and private practices billing Medicare, Medicaid, and commercial insurers. Features include: CPT code management, claim scrubbing, clearinghouse submission, ERA/EOB posting, authorization tracking, and denial management. Examples: WebPT, Therabill, Kareo, SimplePractice. This is not what therapy staffing agencies need.

Therapy Staffing Agency Billing Software

Built for therapy vendors and staffing agencies that contract PT, OT, and ST practitioners to home health companies and bill those companies per visit. Features include: visit logging by discipline, per-visit rate configuration, automated invoice generation, multi-agency billing, HIPAA-compliant invoice delivery, and integrated 1099 contractor payroll. This is what you need.

The reason this distinction matters: if you use an insurance billing platform for a staffing agency, you're paying for features you'll never use and missing the workflow features you actually need every week. If you're currently evaluating tools like WebPT, QuickBooks, or SimplePractice and wondering why they don't fit, see our head-to-head comparison of billing software options for therapists — the short version is that they're built for different practice models entirely.

7 Features Therapy Billing Software Actually Needs

When evaluating billing software for therapists who run a staffing agency, these are the features that determine whether the tool actually fits your workflow — or just adds another step to your manual process.

How HomeHealthSync Delivers All 7

HomeHealthSync was built from the ground up as billing software for therapists who run PT, OT, and ST home health staffing agencies — not adapted from an insurance billing tool or a general accounting platform. Every feature maps directly to how the therapy vendor and staffing agency model actually works:

What It Costs

HomeHealthSync is priced for growing therapy staffing agencies — not enterprise healthcare systems:

For most agencies currently managing billing across QuickBooks, a separate payroll tool, and manual visit collection by text — HomeHealthSync replaces all three at a lower combined cost while recovering 6+ hours per week in administrative time.

Who HomeHealthSync Is Built For

HomeHealthSync is the right fit if you run a therapy staffing agency or therapy vendor that:

• Employs or contracts PT, OT, and/or ST practitioners as 1099 independent contractors
• Places therapists in home visits with one or more home health companies
• Bills those home health companies per visit at contracted rates
• Pays contractors based on visits completed, not salary or hours
• Works with home health companies that already provide their own EMR or clinical documentation system — your therapists log clinical notes directly in the home health company's platform
• Needs HIPAA-compliant invoicing and data handling throughout
• Wants billing and payroll to run from the same visit data — not two separate systems

If your agency bills insurance directly, uses Medicare or Medicaid as a payer, or primarily employs W-2 therapists with fixed schedules, HomeHealthSync may not be the right fit — and we'll tell you that upfront. Similarly, if your agency needs to own its own EMR or clinical documentation system independently — because your contracted home health companies don't provide one — you'll need a full platform like TherapySync or Kinnser instead.